Prompts in Practice: Using AI to Create Poll Worker Training Flashcards

Turning official training materials into engaging, practical tools for poll workers

I’m always looking for ways to make training poll workers more fun. As a member of the Pathfinder Cohort of the U.S. Alliance for Election Excellence, I’ve committed to working on improving my poll worker training and retention this year.

I wanted to see if I could use artificial intelligence to make a set of training flashcards that would be both a keepsake and a useful tool for poll workers. The training deck from the U.S. Election Assistance Commission and the conversation starter cards from the U.S. Alliance for Election Excellence were both really well executed. I wanted in on the fun!

Because I already had a Gemini Gem loaded with all of my information, I prompted it to use only the poll worker training documents referenced on a specific webpage.

I simply had to ask it to produce 100 questions and answers regarding duties at a polling place. Eventually, I asked for another 40 questions that included info on early voting and same-day voter registration. Eventually, I whittled these down to 52 cards that I liked, and I used Canva and my branding guidelines to produce the PDF proof. Now we are all anxiously awaiting the finished product from the printer.

Prompts in Practice

Use Case/Purpose

Designing a set of poll worker training flashcards, drawn from official training documents, that serve both as a fun keepsake and as a practical tool to reinforce core duties and procedures

Source

Webpages and training materials (PDFs, PowerPoints, Word Documents and video) produced by the Greenwich, Connecticut, Registrars of Voters

AI Tool Used

Google Gemini

Prompt

Review the poll worker training material documents linked from https://www.greenwichct.gov/631/Poll-Worker-Training-Materials. Using these documents only, provide a set of 100 flashcard questions and answers based on poll worker roles. Include general questions such as who can be in a polling place and the hours of voting. Display the questions and answers in a two column table.

AI Use Safety Signal

🟢 Green (Go)

This use case is a productivity task – the AI used inputs which included terminology which was specific to the jurisdiction, and was limited to specific documents produced by the election office. The outputs (questions and answers) were reviewed for accuracy.